Notary Public Services Pretoria

Notary & Document Legalisation Services
Tel: 087 0010 733
Louwrens Koen Attorneys

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Welcome to South-African Notary Services


We are committed to providing document preparation, notary and legalisation services in a professional and cost effective manner to our valued clients.

Welcome to South-African Notary Services
We pride ourselves as being your one-stop-destination  for notary and legalisation services in South Africa. Whether you are in South-Africa or abroad, we endeavor to make the difficult and time-consuming process of notarisation and legalisation as painless as possible with the end-to-end services that we provide.

Louwrens Koen Attorneys provides Notary Public services to individuals, large and small businesses, Lawyers, Patent Attorneys, Banks and Statutory Authorities.

We offer a full range of Notarial Services including:

  • taking declarations and affidavits, 
  • certification of original documents, 
  • verification of identity, 
  • corporate verification, 
  • obtaining of Authentications or Apostilles from the Department of Foreign Affairs and the High Court 
  •  obtaining legalisation of documents from South African based Embassies or Consulates.

Our aim is to provide you with an efficient, professional and convenient service and we look forward to being of assistance to you. We deliver a long standing, highly regarded notarial service known for producing quality and accurate documentation.

Please don’t hesitate to contact us – all enquiries welcome.

Louwrens Koen is a practicing Attorney, Conveyancer and Notary Public in Pretoria, South-Africa with more than 25 years of experience. He was admitted as Attorney by the High Court in 1995 after completing the BLC and LLB degrees from the University of Pretoria. He is also an university guest lecturer in Conveyancing and Notarial practice and heads the Boutique Law firm Louwrens Koen Attorneys. He has vast commercial and legal experience and this expertise compliment his activities as a Notary Public. As Notary Public he has assisted thousands of Clients with their Notary and Document Legalisation needs.
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Document Drafting & Notarisation Service 


We will draft your legal documents for Notarisation.

Document Drafting & Notarisation Service 
If you require assistance with:

  • (a) powers of attorney
  • (b) proxy delegations
  • (c) board resolutions,
  • Statutory Declarations
  • Affidavits of all kinds
  • Child Travel Consent Letters
  • Same Name Affidavits
  • Power of Attorney (for property & personal care)
  • Wills & Estate Documents
  • Legal Agreements
  • Antenuptial Contracts
  • Cohabitation Notarial Agreements 
  • Notarial Bonds 
  • Ships Protests 
  • Cessions 
to be drafted, we would be pleased to draft such documents for you in anticipation of your attendance at our office to sign the same before a notary.

Full document legalisation service for documents to be used overseas

Once a document has been notarised, there may be further steps required so that it can be used in another country. We have in depth knowledge of this process to guide you through the confusing minefield of document legalisation. We are happy to follow through with the legalisation process on your behalf, which may require attendances at the offices of the Department of Foreign Affairs and the embassy/consulate of the country that you wish to use the document.
Professionalism, speed and efficiency

We understand that by the time you realise that you need a document notarised and legalised, it is often required on an urgent basis.
We want to get it right the first time and to meet the deadlines that you are trying to manage.

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Pricing - Notary Services 


Complete our Online Quotation for Exact Pricing & Time Frames.

Document legalision and notary service are dependent on the circumstances at hand and in which destination country your document will presented. Exact pricing is not available until you communicate the factual situation to us. In order to find out what you need and for us quote you , please complete the secure online form below to get the exact costs and time estimate. You can use the incorporated facility to upload any documents you would like us to check.

R850 PER DOCUMENTApostille/Authentication5 - 10 working days (DIRCO Appointment)
R850Apostille at High CourtOne working day
R2500SAPS Police Clearance (from SA or abroad)15 - 30 business days
R160 PER DOCUMENTNotary Copy by Notary Public15 minutes walk-in service
FREECertifications (by Commissioner of Oaths)15 minutes walk-in service.
R850Embassy Attestations1 to 6 weeks depending on embassy.
R2000Letter of No Impediment (single or divorced status)6-8 weeks
R3500Unabridged marriage certificate (or abridged)6 - 8 Weeks
R2500Surname change (due to marriage or divorce only)Usually 1-2 weeks
R5000Vault birth or marriage certificate4 - 12 Weeks
R2500Death certificates1-8 weeks
R3000Divorce registration Home Affairs2 Weeks
R2500Divorce Order with case number1 - 4 Weeks
R500Settlement Agreement (if exists in the file) added to above price.
R500 PER PAGETranslations of Document (Sworn Translator)1 - 7 days. Price may differ.
R10 000Criminal record expungements (Form and criteria)6 – 8 weeks
R300We collect-courier or courier from or to a South African address (Courier Guy)1 - 3 Business Days
R750We collect-courier or courier from or to an international address (DHL)2 - 6 Business Days

Pricing

We provide a transparent and highly competitive pricing structure. We are confident that our rates offer customers the best priced premium service delivered with unrivalled efficiency. Our notaries will handle your requirements with the utmost discretion, and where required all documents will be personally hand delivered and collected by our experienced in house staff. 

Before we do any work for you, we will provide you with a detailed cost breakdown. We will advise you on the fees for notarisation, and if any additional services are needed such as legalisation, translation or document couriering we will provide a quote.

Our fees

We charge notarial fees on a per document basis. On request, we will assess your notarial requirements and provide a fixed quote. For more complex certifications, we will charge according to the hourly rate of the instructed notary which will be advised at the outset.In addition to notarial fees, we may charge for ancillary services such as arranging legalisations or translations, call out visits, document couriering and drafting. If applicable, these additional fees will be advised in our quote and may be based on a fixed fee or hourly rate basis depending on the service needed. 

Disbursements

Where we incur any costs from third parties, these fees will be passed directly on to you as disbursements. These disbursements include any fees charged by consulates and Government Departments when legalising a document.  

We will inform you of likely disbursements when providing you with a quote.  Please note that any consulate fee will be provided to you in good faith, however consulates can change their fees and procedures without notice. Where we can, we will help keep disbursement costs to a minimum. For example, if possible, we may suggest bundling your documents under fewer notarial certificates as this will result in fewer charges payable. 

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Notary Document Drafting Service 


We draft and prepare all kinds of documents. Some examples include:

Notary Document Drafting Service 
  • Statutory Declarations
  • Affidavits of all kinds
  • Child Travel Consent Letters
  • Same Name Affidavits
  • Power of Attorney (for property & personal care)
  • Wills & Estate Documents
  • Legal Agreements
  • Antenuptial Contracts
  • Cohabitation Notarial Agreements 
  • Notarial Bonds 
  • Ships Protests 
  • Cessions 
Please contact us on 0870010733 or email on info@louwrenskoen.co.za to discuss your requirements. Message Us   Get Quotation

Notary Copies 


Notary Certified True Copy Original - From R160

Notary Copies 
True Copy or Notarized copy. What is it?    
This is a photocopy of an original document which is verified by a notary public to be an accurate copy of the original. This is done when an official document (such as an ID, government papers, educational credentials etc.) needs to be provided/submitted to a third party. Often the original document is one of kind and it becomes impractical to give it away. Normal photocopies could be doctored or altered. The notarised copy of the original document is objective evidence of the accuracy of the image. We will need to inspect the original document.

Legalisation of Notarised Copy - Apostille, Authentication or Embassy Legalisation

The notarised copy of the document can be legalised for use in any country of the world. Depending on the destination country the process will differ.

Get Quotation Online - notarised copy and document legalisation -
Complete the online form and we will get right back to you with a no obligation cost quotation and time frame estimate. Use the integrated encrypted facility to upload your document you want us to check. Message Us   Get Quotation

Walk In Notary Services 


We Accept Walk In Notary & Document Legalisation Clients.

Walk In Notary Services Walk In Notary Services 
We accept Walk-In Clients.
We have a Notary Public in attendance at our Pretoria office from 8.00 am to 16h00 pm Monday to Friday on most days to notarise documents and to personally discuss your document legalisation needs.

We are located within the Norther Pavilion of Loftus Versveld:
Louwrens Koen Attorneys
Office 4, Second Floor Northern Pavilion, Loftus Versveld, 416 Kirkness Street, Pretoria
Map to our Offices

We suggest calling +27870010733 first to check the schedule and availability of the notary.

There is ample safe and free parking available.
You can also use the following Link to book an appointment


DIRCO Apostille Service


Complete DIRCO Apostille Service. We will submit, pick up and courier anywhere worldwide.

Louwrens Koen Attorneys provide a fast professional DIRCO apostille certificate service  to assist you in legalising your South African documents for use overseas. The Apostille Certificate is normally requested by foreign authorities and organisations so that the document can be used for official purposes outside of South Africa.

Since the implementation of strict Covid protocols it has become incrementally more difficult and time consuming to legalise your documentation in person at DIRCO. No walk in customers are allowed and an appointment must be scheduled which may take an considerable time and cause significant frustration. Rather make use of a professional document legalisation company who will get your documents correctly apostilled and legalised in the shortest possible time in these restrictive times. The typical cost is R850 per document.

Get Quotation - Get Started
Most customers order and quote online. Submit online form and we will get right back to you. If you are not sure how to complete the order form or need any advice on additional service do not hesitate to message us for professional free advice. Tel: 0870010733.

Contact Notary Services / Map


  • Louwrens Koen Attorneys, 416 Kirkness Street, Arcadia, Pretoria, South Africa
  • Or search for Louwrens Koen Attorneys on Google Maps or Waze

About Our Notary Public Services 


A LITTLE HISTORY BEHIND OUR ENTERPRISE

Louwrens Koen Attorneys provides Notary Public services to individuals, large and small businesses, Lawyers, Patent Attorneys, Banks and Statutory Authorities.

We offer a full range of Notarial Services including taking declarations and affidavits, certification of original documents, verification of identity, corporate verification, obtaining of Authentications or Apostilles from the Department of Foreign Affairs, the High Court and obtaining legalisation of documents from South African based Embassies or Consulates.
Our aim is to provide you with an efficient, professional and convenient service and we look forward to being of assistance to you. We deliver a long standing, highly regarded notarial service known for producing quality and accurate documentation.
Please don’t hesitate to contact us – all enquiries welcome.

Louwrens Koen is a practicing Attorney, Conveyancer and Notary Public in Pretoria, South-Africa with more than 25 years of experience. He was admitted as Attorney by the High Court in 1995 after completing the BLC and LLB degrees from the University of Pretoria. He is also an university guest lecturer in Conveyancing and Notarial practice and heads the Boutique Law firm Louwrens Koen Attorneys. He has vast commercial and legal experience and this expertise compliment his activities as a Notary Public. As Notary Public he has assisted thousands of Clients with their Notary and Document Legalisation needs.
Message Us     Get Quotation

About Our Notary Public Services About Our Notary Public Services About Our Notary Public Services 

Team - Notary Services 


Hanelie De Beer

Document Legalisation Specialist

Hanelie joined the firm 5 years ago. She runs the Document Legalisation Services Division and have facilitated thousands of document legalisations.

Louwrens Koen

Practicing Attorney, Conveyancer & Notary Public South-Africa

Louwrens Koen was admitted as an Attorney in 1995 after completing his Blc LLb degrees from the University of Pretoria. He is also an admitted Conveyancer, Notary Public and University Guest Lecturer. Louwrens Koen was admitted as an Attorney in 1995 after completing his Blc LLb degrees from the University of Pretoria. He is also an admitted Conveyancer and Notary Public and is the author of hundreds of law related articles.

Testimonials


 Excellent, fast and responsive service. Really appreciated how the entire legal process was broken down and explained so thoroughly on your website, and in such easy to understand everyday language. Keep up the excellent quality, I look forward to working with you again."

Carsten P. WLouwrens Koen Attorneys
     

 Excellent and professional Notorial Team! Would recommend to anyone in need of efficient Notary Public services, best in Gauteng!"

Renaldo PretoriusLouwrens Koen Attorneys
     

 The service I got was fantastic. No hassle and no fuss. Within a day or two everything I had requested was sort. A job well done."

Kersia WLouwrens Koen Attorneys
     

 Professional friendly service"

Jaqualine SLouwrens Koen Attorneys
     

What you will need before an Appointment with a South-African Notary Public 


What you will need before an Appointment with a South-African Notary Public 
Prior to an appointment with a notary public South-Africa you will need the following:

The document or documents which require the seal and signature of the notary. Please make sure that you do not sign or have it witnessed before the appointment. It is imperative that everything is done in the presence of the notary.

Any instructions which have been given by the lawyer or foreign Notary who has prepared the document. There are sometimes requirements about signing each page or even the color of the ink.

Your passport or, South African Identity document which bears your photograph. If you have difficulty producing such original documents, I shall need to discuss with you what evidence of identity I shall need to see to satisfy myself that you are the person you say you are.

If you have received the document electronically, please forward it to our email address in advance of the appointment. Please check the document carefully for errors in your name, address and passport number. If we have received the document electronically we  should be able to make any necessary amendment to the document.

Any additional questions with regards to the requirement for a notary appointment please do not hesitate to get in touch.

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Making an Appointment for Notary Public


Making an Appointment – Important Considerations

Making an Appointment for Notary Public
We offer walk in Notary Public Services. It is advisable to make a notary appointment in advance, and these can normally be provided at short notice. Please call 0870010733.

Appointments for Notary Public work will generally take place in the firm’s Pretoria Office but can arrange to meet you at your office or home if necessary, although this will increase the cost of providing the notary service.

Preparing for the notary appointment usually we will:
  • Expect you to make an appointment.
  • Need you to bring good evidence of identity. Generally this will have to be a current valid identity document or passport.
  • Need to be satisfied that you understand any document particularly a document which is not in English.
  • Want to see any relevant papers or documents that relate to the matter.
It is often helpful if you can e-mail or fax a copy of your document to us before your appointment to info@louwrenskoen.co.za

Your Documents to be notarised

Remember the documents which need to be signed or certified.    
Please do not sign the document/s before you come to our office.
Please pay particular attention in ensuring that your documents are complete.  That is,  where the supplier of the documents (your lawyer or agent) has supplied documents with square brackets or blank spaces,   these must be completed before we will notarrialle attest anything signed by you,.
If your document refer to documents which are to be annexed or exhibited with the main document then these should also be provided. This is a common scenario when swearing oaths, affidavits or making statutory declarations before a Notary. We cannot notarise something which refers to accompanying documents if those accompanying documents are not provided as to do so would be misleading.
We are happy to print off documents which you have emailed but please note: if you are emailing us documents or forms, they must be complete.
For security reasons, we do not allow thumb drives to inserted into our network. We will print out and allow small amendments from dedicated  computers for clients to draft documents or to amend documents.

Endeavor to have the documents available in their final form for signing.
If it is apparent to the Notary that:
  • you are unsure of the nature of the documents that you present to us, 
  • are acting under duress 
  • or do not understand the implications of what you are doing, 
we reserve the right to refuse to act for you right up until the time of the appointment.

How long will it take?

If the document is straightforward, already prepared and in the correct form the notary is likely to need to see you for a minimum of 15 minutes. It will take longer if the document is not straightforward, or if we have to draw up the document or make a proper copy. If legalisation by apostille or embassy is required it will usually take several days unless

The notary public is usually available only during office hours. Nevertheless it may be possible, where the document is urgent, to make arrangements to see you in the evening or at the weekend.
We act for clients with businesses based in Gauteng and the surrounding area.


Certified copy documents


If you have been asked to provide a certified copy, it means that the Notary will certify a copy of an original document to be a true copy of the original document which the Notary has seen.   We must see the original document.    We cannot offer a certified copy of a copy, we can only offer a certified copy of the original.    In many cases some documents are now only supplied in electronic form.  

Documents in a foreign language


We may not be conversant with the language contained in your document but our Notary is able to assist you with foreign language documents provided that you can show evidence that you understand the content of the document.    When we can help:

  • The document is in your native language or you can show proficiency in the language.
  • It is clear to us that you have been assisted by a professional adviser overseas.

If we are unable to establish the central issue that you are fully understand the contents and effects of the document which you are signing, our Notary will refuse to verify your signature on the document because by doing so, it will be implied that you have demonstrated your understanding to us or that the Notary is conversant in the foreign language and has explained its contents to you.    If you do not have an understanding of the contents of a foreign language document which you have been asked to have notarised, please obtain a professional translation of it.    We can arrange this if necessary. Often clients are asked to provide a ‘sworn’ or ‘certified translation.    This is usually where the receiving jurisdiction has an official translating service provided by an organ of the state.   Such circumstances do not exist in the UK and the next best thing is for a Notary to certify that a translation has been professionally undertaken.    We can help clients with this requirement. 

Legal and/or procedural advice


You should check with the person or organisation with whom you are dealing with overseas as to their exact requirements.  As outlined below, we are generally asked to certify your signature and identity and cannot advise you with authority the exact requirements of the entity with whom you are dealing.We can offer rough guidance on what is normally required in the territory in which you are dealing with but it is best to seek confirmation of the exact requirements with the people with whom you are dealing with on the ground.    

We would specifically ask you to seek confirmation as to whether an Apostille is required or whether consulate legalisation is required.

Notary Appointment Checklist


Handy Notary Appointment tips

Notary Appointment Checklist
You have located us and have booked your Notary Public appointment.

To make sure your appointment runs as smoothly as possible here are a few things for you to do:

1. The document:
Make sure you have all of pages of your document needing to be signed ready. If you email your Notary a copy of the document to be signed before your meeting, this would be really helpful. This assists the Notary to prepare the certificate in advance and will shorten the time of your meeting. It also helps the Notary to offer you advice on whether you need an apostille or embassy legalisation.

2. Bring the correct identification:
The Notary needs to confirm your identity to make sure you are the correct person to sign the document. It is very important you bring valid identification documents with you. When you meet your Notary you will need two forms of identification which match the name on the document to be notarised. Preferred documents are a current Passport or Driver’s Licence both having photo ID.

3. Be Organised:
You can carry out some simple checks to make sure you don’t waste your time. Know how many notarisations you need and leaf through the pages to make sure none are missing or are incomplete. Make sure everyone who needs to sign the document is present and has their ID documents. W

Notarising a document is not as always as simple as turning up at the Notary’s office and signing something. To make sure your appointment is successful, take the time to follow these tips.