Making a Notary Appointment – Important Considerations

Making an Appointment to see Notary Public  image
We offer walk-in Notary Public Services. It would be best for you to make a notary appointment in advance, and these can usually be provided at short notice. Please call 0870010733.

Appointments for Notary Public work will generally take place in the firm’s Pretoria Office. Still, they can arrange to meet you at your office or home if necessary, although this will increase the cost of the notary service.

Preparing for the notary appointment usually, we will:
  • Expect you to make an appointment.
  • Need you to bring good evidence of identity. Generally, this will have to be a currently valid identity document or passport.
  • Need to be satisfied that you understand any document, particularly one that is not in English.
  • Want to see any relevant papers or documents related to the matter?
It is often helpful if you can e-mail or fax a copy of your document to us before your appointment to

Your Documents are to be notarised

Remember the documents which need to be signed or certified.    
Please only sign the document/s after you come to our office.
Please pay attention to making sure that your documents are complete.  That is, where the supplier of the documents (your lawyer or agent) has supplied documents with square brackets or blank spaces,  these must be completed before we will notarially attest anything signed by you,
If your document refers to documents which are to be annexed or shown with the main document, I would also like to provide them. This is a common scenario when swearing oaths, affidavits or making statutory declarations before a Notary. We cannot notarise something which refers to accompanying documents if those accompanying documents are not provided as to do so would be misleading.
We are happy to print off documents which you have emailed but please note: if you are emailing us documents or forms, they must be complete.
For security reasons, we do not allow thumb drives to inserted into our network. We will print out and allow small amendments from dedicated computers for clients to draft documents or to amend documents.

Endeavor to have the documents available in their final form for signing.
If it is apparent to the Notary that:
  • you are unsure of the nature of the documents that you present to us, 
  • are acting under duress 
  • or do not understand the implications of what you are doing, 
we reserve the right to refuse to act for you right up until the time of the appointment.

How long will it take?

If the document is straightforward, already prepared, and in the correct form, the notary will likely need to see you for a minimum of 15 minutes. It will take longer if the document is not straightforward or if we have to draw up the document or make a good copy. If legalisation by apostille or embassy is required, it will usually take several days unless

The notary public is generally available only during office hours. Nevertheless, it may be possible, where the document is urgent, to make arrangements to see you in the evening or at the weekend.
We act for clients with businesses based in Gauteng and the surrounding area.

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If you want more information, to schedule an appointment, or have questions, don't hesitate to contact us.

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