Making an Appointment for Notary Public


Making an Notary Appointment – Important Considerations

Making an Appointment for Notary Public
We offer walk in Notary Public Services. It is advisable to make a notary appointment in advance, and these can normally be provided at short notice. Please call 0870010733.

Appointments for Notary Public work will generally take place in the firm’s Pretoria Office but can arrange to meet you at your office or home if necessary, although this will increase the cost of providing the notary service.

Preparing for the notary appointment usually we will:
  • Expect you to make an appointment.
  • Need you to bring good evidence of identity. Generally this will have to be a current valid identity document or passport.
  • Need to be satisfied that you understand any document particularly a document which is not in English.
  • Want to see any relevant papers or documents that relate to the matter.
It is often helpful if you can e-mail or fax a copy of your document to us before your appointment to info@louwrenskoen.co.za

Your Documents to be notarised

Remember the documents which need to be signed or certified.    
Please do not sign the document/s before you come to our office.
Please pay particular attention in ensuring that your documents are complete.  That is,  where the supplier of the documents (your lawyer or agent) has supplied documents with square brackets or blank spaces,   these must be completed before we will notarrialle attest anything signed by you,.
If your document refer to documents which are to be annexed or exhibited with the main document then these should also be provided. This is a common scenario when swearing oaths, affidavits or making statutory declarations before a Notary. We cannot notarise something which refers to accompanying documents if those accompanying documents are not provided as to do so would be misleading.
We are happy to print off documents which you have emailed but please note: if you are emailing us documents or forms, they must be complete.
For security reasons, we do not allow thumb drives to inserted into our network. We will print out and allow small amendments from dedicated  computers for clients to draft documents or to amend documents.

Endeavor to have the documents available in their final form for signing.
If it is apparent to the Notary that:
  • you are unsure of the nature of the documents that you present to us, 
  • are acting under duress 
  • or do not understand the implications of what you are doing, 
we reserve the right to refuse to act for you right up until the time of the appointment.

How long will it take?

If the document is straightforward, already prepared and in the correct form the notary is likely to need to see you for a minimum of 15 minutes. It will take longer if the document is not straightforward, or if we have to draw up the document or make a proper copy. If legalisation by apostille or embassy is required it will usually take several days unless

The notary public is usually available only during office hours. Nevertheless it may be possible, where the document is urgent, to make arrangements to see you in the evening or at the weekend.
We act for clients with businesses based in Gauteng and the surrounding area.